Tasmanian Scout Guide Regatta 2017

Tasmanian Scout Guide Regatta 2017
The 54th Scout Guide Regatta will be held at Snug on 11-13 March, 2017 for Guiding members over 10.  
Encourage your unit to participate or ask your Leader to help link you up with a unit who is going.  If your troop/unit hasn't been to a Regatta before, it is easy to enter and lots of fun.  You don't need to bring boats or have expertise in water activities.  Many events are shore based and you can share equipment with other units or troops.  Participants can 'have a go' at patrol boat rowing, kayaking or learn to sail a Pacer dinghy - the Regatta makes craft available and provides experienced help.  Talk to other Leaders who know the ropes, or send an email to Lyn at [email protected].

Helpful information about Regatta Registration Process
Filing in the Registration Form - Please ensure you choose the correct registration form for your area:
Southern
Northern
North West

Anyone over 18 camping (staying overnight) in the Regatta grounds must have a Working with Vulnerable People card.  This is a legal requirement.  It is likely that all Leaders and others registered with either Girl Guides Tasmania or Scouts Tasmania will have given the details or their card to either Scouts Tasmania or Girl Guides Tasmania.  Leaders, please record on your registration form the names and Working with Children number and expiry date of any other adults camping with your group whose Working with Vulnerable People card details have not been given to either the Guide or Scout Associations.  Rovers and Olaves, please note that if there are adults over 18 not registered with the Scout or Guide Associations camping with your group, you will also need to record this information.

Please register your troop/unit/crew by 15 December and complete a separate registration form for each troop/crew/unit.  If you troop/crew/unit registers after 15 December and before about mid-January, there will be a $50 surcharge.  Troop/crew/unit registrations cannot be accepted after mid-January.

We appreciate numbers may change after your troop/crew/unit has registered.  Of course you can add to your numbers, using the Additional Entries Form, until 3 March.  Remember that there are fee increases for registrations after 15 December.  Entries cannot be accepted after 3 March.

If paying fees by bank transfer, it is important that you record the name of your troop/crew/unit in the transfer details so we can register your section.  Please email [email protected] when you have paid by BSB.  The details of the Regatta account are on the registration form.

Catering
The FULL CATERING fee is for seven meals from Saturday lunch to Monday lunch.  The Lea Service Crew will have Saturday breakfast available to purchase (more details to come).  Alternatively, Leaders may prefer to cater for Saturday breakfast for their troop/unit.  Regatta catering provides a standard menu with vegetarian meals, gluten free meals and gluten free/dairy free meals available for those registered as requiring them.  Do you have a query?  Please email [email protected].  The OWN CATERING fee includes activities, pennant, administration costs and a small amount set aside for infrastructure maintenance and repair.  Only Rovers, Olaves and parents, or youth members who require a specific diet because of a medical condition, may cater for themselves.

Assistance Details
Please list the names and phone numbers of any medical practitioners associated with your section who will be attending the regatta and are willing to be on call for emergencies.  Someone from the Regatta Committee will contact them.

Consent
The Leader in Charge at Regatta needs to sign and date this section.  Youth members under the age of 18 must have at least one adult for every 10 youth members or part thereof camping with them.  Scout and Venturer units with male and female youth members must have both male and female leaders.  Participating youth members must be at least 10 years old at the time of the Regatta (participants in Taster Day may, of course, be under 10).

We will endeavour to have parents available during the regatta for the duties and security shifts which will be allocated to your troop/crew/unit.  The Committee tries to allocate duties fairly - the number of duties assigned to your troop/crew/unit is not based on an initially low number of registrations; registering very few participants and dramatically adding to your number closer to the Regatta does not result in having fewer duties than is your fair allocation.

Refunds
Generally a decrease in numbers advised by 24 February will be refunded 100% and if advised by 3 March there will generally be a 50% refund.  Changes to the numbers registered cannot be made at the Regatta.

Camping
Please plan to arrive after 6pm and be set up by 11pm on the Friday night.  Youth members should not arrive before their Leaders.  All tent pegs must be made obvious by tying coloured ribbon (provided) around each tent peg.  Electricity will not be available.  Please do not connect to existing outlets. Generators are prohibited.

The Regatta site is an alcohol, smoking and drug free zone.

Youth members under 10 are invited to Taster Day which next Regatta runs from 1.00pm-4.30pm on Saturday 11 March.  There will be more details later, but this event is cost free for participants.  A great introduction to the Regatta and good fun especially the exciting finale of the water bomb fight.

If you have any queries about the Regatta please contact Lyn Muir [email protected]

See you at Snug!
When
11/03/2017 - 13/03/2017
Online registration not available.

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This form becomes a TAX INVOICE upon payment ABN 60 693 395 913

Payment is required online at time of registration

A CANCELLATION FEE WILL APPLY

CANCELLATION POLICY FOR EVENTS RUN BY GIRL GUIDES TASMANIA

  • If the event is cancelled by Girl Guides Tasmania, a full refund will be given.
  • If you withdraw from the event at least one month prior to the closing date for applications, a 90% refund will be given.
  • If you withdraw from the event less than one month before the closing date for applications, a 50% refund will be given.
  • If you withdraw from the event after the closing date for applications, no refund will be given.